Advantages of Online Fax Number

Nowadays online fax is most popular not only for business but also for individuals who send and receive faxes every day for their business or any other activities. Internet fax service is best option when you want to send documents online. This saves costs of a phone line and facsimile machine in the land based technology used earlier. Using online facility you can transfer important documents in seconds. This can be easy and safe if you have proper strategy i.e. your own fax number.

List of some advantages of having your own fax number:

1. If you want to save money then sign up for a service and get your fax number .It is cost effective for all users.

|2. You can easily connect to your fax by using your mobile and through the services provider. You can refer stored documents easily while traveling instead of carrying hard copies of them.

3. Your faxing utility is never down. If you receive and send several documents at the same time your number is always available. Most service providers have very large traffic but you number is operational all the time. Unlike in case of facsimile machine, your line is never busy.

|4. Online fax number comes along with a flexible service plan. The cost you pay for usage usually depending on the number of documents you send each month. You can pay lesser cost, if you are not sending large number of documents for each month.

Therefore, online fax number is useful for better and flexible service.

Verify Important Features Before Choosing Internet Fax Service Provider?

Now many people can use online faxing instead of traditional land based facsimile machine. In this system you can choose a service provider who provides service in lieu of a small monthly charge. Documents are sent by an email attachment and hence many people refer to it as "fax by email" or "email fax".

You have to take precaution to choose the company for subscription because you are dispatching your important documents. There are many features you must check in your future service provider, but the important features are security, privacy, quality and reliability. Don’t go directly to cheapest priced service without thinking – Go through these questions below.

What is the quality of the service?

Are they reliable and professional?

Can they provide support if something does go wrong?

Of course, you must think about price if you send or receive high number of faxes for each month. Also you have to consider the limits and benefits of services. For example, does the service charge more, if you exceed the set limit as per the charge? Amount of online storage and how long can you keep your faxes online? Methods of sending your documents, types of file formats allowed?

All of these factors should be checked before you buy or sign up for any service. Also check the online reputation of the service and go through user’s comments and how they rated it? If your find your selected provider doesn't work properly then you can choose another service. But while most services providers will let you "port" your fax number, it's best to do a little research to select best one. So choose wisely.

All Activities Possible on Internet Faxing

Faxing over Internet is a recent addition to all the facilities available online. It is made available online considering the popularity of regular service.  This facility is basically targeting the organization that need faxing on daily basis. Earlier method had some of the drawbacks. Major disadvantage was the cost involved in making the hardware setup.

It was also observed that the hardware setup consumes lots of space. It also needs personal attention. All these drawbacks were making faxing worst experience. It is not possible that every organization can dedicate that kind of space. With limited work force, providing personal attention to such task is also a potential problem.

More over the facsimile machine would require dialing number of receiver every time. There is no facility for programming that is regularly used in this. If there are many transmissions to be made, then it requires a person to dial separately every number and wait for transmission to complete. This makes the job tedious.

With the online faxing service one cannot just send and receive, but can do much more. The document can be easily sent as a mail. This will not require receiver to specially create soft copy because the soft copy will be readily available. The mailed thus received is in specific file format. Usually the file format is the one supported by the faxing company. Document received as mail assure that it is well preserved, unless it is deleted. The user can also save a copy locally. Thus the document can be retrieved and resent when needed.

One of the most important services made available is broadcast transmission. One document can be transmitted to multiple points easily. The sender just need to provide the identification number assigned to every registered user as recipient. The document will be then transmitted to every number thus mentioned at same time. No different transmissions required for same. These are the activities that one can perform with online faxing service.

Fundamental concepts of Internet faxing

User can send documents which are attached to email to an analog facsimile machine using internet fax service. The formats such as Word documents, PDF files and scanned images can be sent.

You can work on this service without installing any type of servers, modem and any other superior software.

As per your desire you could subscribe to any other Internet faxing service which converts e-mail to faxes and also vice-versa.

There are three basic things which are required when we use Net based service. They are as follows:
1. We need desktop computer or laptops.
2. We need Internet connection so to connect your pc or laptop using a modem.
3. Once you connect your computer to internet then you need a web browser.

Once you have all above three then you should send and receive fax.

You can obtain a fax on your PC or laptops in such way:
1.    When you subscribe on particular service then they assign you a toll free unique number.
2.    You can send document to other place by dialing this unique number from your desktop machine.
3.    The subscriber user collects the fax and convert it into email attachment and forwards it to your e-mail address.
4.    After that you should open the mail and read the content of attachment file.

Difference between online fax and traditional facsimile machine

Ø  Online fax service is a process of forwarding and collecting documents over the Internet. Traditional facsimile machine requires hardware to send and receive over telephone line.

Ø  This Internet based service requires broadband connection, phone number, computer or laptops and where in traditional service telephone network, facsimile machine sre required.

Ø  In online fax service e-mail applications is mandatory to send and receive fax. In traditional method a facsimile machine with proper telephone connection is mandatory.

Ø  People can send and receive documents from any location in world where Internet connection is available. Even from Cell phone or PDA one caan send, where in traditional method people can do this only where the facsimile machine is found.

Ø  Usingthis service people can transfer multiple documents at the same time but in traditional service we cannot do this.

Ø  In online fax service people can send document as same as email and we can attach any text file to it and send it same as email service.

Ø  In this service, scanner is mandatory when people want to send hard copy to receiver but in traditional service scanner is mandatory for sending every document.

Ø  Online fax does all process that old system does but only difference is that it is inexpensive system because machine, ink, need of additional telephone connection and papers etc are not required.

Ø  In this service, The faxed documents are automatically converted into an digital documents and after that it convert in its original form before it reach to receiver side  more quickly as compared to old system.

Advantage and disadvantage of internet fax service

Advantage of using Internet fax:

1.      No extra h/w and s/w required.

2.      No need of additional connection of telephone line.

3.      It does not require any paper and ink to communicate.

4.      It is used as email service application for faxing.

5.      It is very cheaper as compare to buying new facsimile machine.

6.      It is possible to forward and receive documents from any locations in the world that has Internet access.

7.      Using PDA and Smartphone you can send and receive fax.

8.      There is no need of additional paper, wire connection, facsimile machine maintenance, ink etc.

9.      Once you subscribe in any service then you get toll-free fax line, after that you can put to use immediately.

10.  In this service you print only those documents that you really want. This saves the wastage of paper.

11.  It is an inexpensive service because of it does not require ink cartridges and any other parts that are required by traditional facsimile machine.

  

Disadvantage of using Internet fax:

1. Hackers can be hacking your email account and it is possible to them to read your fax content.

2. Online fax is not the perfect choice to everyone means sending sensitive information of business via most of the service.

3.The service providers may occasionally not deliver facilities or functions that are  provide by traditional machine.

4. It requires a scanner when people wish to fax hard copy documents.

Why Internet Faxing?

Internet faxing is the most popular way to communicate people .It is very easy and faster way to sending receiving the documents. Nowadays, businessmen and individuals are depend upon these services to send and receive important or critical documents.  Because of paperless faxing, it is much cheaper than classic technique.

By using this advance technology, you don’t need to install and maintain a dedicated phone line in order to receive your massages. All principles of Internet faxing are similar to the true copy transmission, except the use of web interface. It is flexible and very useful option for document transmission

When person signs up for the service, it is necessary to have a fax number which is assigned by the services.  People can send documents to this number, and customers can send documents via e-mail without using a facsimile machine.

We explain below how Internet fax services works:

1.    The sender can attach a document to an e-mail message. You can send only that documents which are scanned paper document or a document which is created in a program like WordPad. 
2.    The sender can send the message to the receiver’s fax number and the name of service which provide that number (For example: 12002221432@efaxservice.com).
3.    The attachment can be translated by the service to the readable format of facsimile machine.
4.    The phone line is used for sending data.
5.    The receiver’s machine receives the data and again translates into user readable format and prints the fax.